ZL Tech is excited to announce the launch of our new Records Management Platform: Records Classified. With this new offering, ZL is positioned to help government agencies with managing highly classified, high-impact documents. Records Classified comes as an upgrade to the Baseline Certification outlined by DoD in November 1997, commonly known as DoD 5015.02. This places ZL Tech among the select few software providers that can handle highly classified records for risk management. With this achievement, ZL Tech software will help agencies store and manage significantly more sensitive records.
DoD 5015.02 Baseline Standards
The standard was created to assist government organizations and businesses in selecting a set of system controls appropriate for security and privacy risk control. The baseline standards are a collection of controls assembled to satisfy the security demands of a community, organization, or interest group. It describes the design specifications needed to securely identify, mark, retain, and dispose of electronic records. However, it does not specify how the product will deliver these features.
DoD 5015.02 is the recommended standard for the entirety of the federal government. According to NARA Bulletin, 2003-03, the second edition of the 5015.02 standards and DoD-certified software should be used as a starting point when choosing an ERM application.
See how NARA uses ZL Baseline Records Management to manage records.
Classified documents
Classified documents are the highest-value assets of any agency. The loss of confidentiality or integrity within these documents will severely impact the organization and its assets. Access to such information is restricted by law and policies to people with necessary security clearance. Mishandling of such data incurs criminal penalties. This data type is typically found in law enforcement agencies, emergency services, finance, and healthcare systems.
DoD 5015.02 Classified Standards
For Classified standards, DoD-certified software needs the functions outlined by DoD – Chapter 4 in Version 2 and Chapter 5 in Version 3 – such as supplemental markings to control access to classified records, the ability to downgrade and declassify as the records lose their sensitivity and the ability to detect classified records in non-dedicated systems and automatically purge them.
Learn more about ZL's Classified Records Management Offering.
Who Needs DoD 5015.02 Classified
It applies to the Military Departments, including the Office of the Chairman of the Joint Chiefs of Staff and other Defense Agencies. These DoD Field Activities and all other organizational entities within the DoD are collectively referred to as the "DoD Components."
Apart from the Defense agencies, the Department of Education, the Environmental Protection Agency, the Department of Energy, and the Federal Deposit Insurance Corporation are also required to have 5015.02 certifications when choosing ERM applications.
It also applies to any third-party entity involved in creating, receiving, collecting, processing, maintaining, disseminating, disclosing, handling, or disposing of information on behalf of the DoD, such as NARA.
Road to Classified Certification
In June 2002, DoD updated 5015.02 to add new standards such as secret markings, access control, downgrading, and declassification. A test program to certify items against 5015.02 was also created by the DoD Joint Interoperability Test Command (JITC).
In January 2022, a dedicated team of ZL engineers started working on Records Classified. After nine months of development and extensive testing by JITC, ZL was awarded Classified Certification.
Learn the dark history of DoD 5015.02 by reading How the Gulf War Paved the Way for DoD Records Management Standard
Learn more about Classified Standards by clicking DoD 5015.02 Classified Explained
